This meeting at 6885 Beechwood was attended by Ed Peterson (Trustee-President), Roman Warmke (Trustee-Treasurer), John and Helen King (shared Trustee position), John Scott, and Caryn Asleson. Mike Small (Trustee-Secretary) and Mark Van Hook (Trustee) were unable to attend.
We reviewed the Bylaws of the legal document entitled Beechwood Residential Association of Athens, INC. The Bylaws state that only dues paying owners can be considered members and only one vote per household is permitted. It also states that there should be 5 trustees and that there should be “regular” meetings.
We discussed the importance of getting new people involved in this organization as a way to get more community input and to create a pipeline for future Trustees. In addition to collecting dues and paying bills, the Trustees also update the subdivision list of owners. Ed recommended that we look a creating a list of projects that we want to address. Some ideas mentioned were assessing the lake water quality and determining how that could be improved, and reviewing the condition of overflow pipe and dam. We noted that we would need additional funds to make any significant improvements. We could take this list (once completed) to the other owners for feedback. It would also be an opportunity to explain the purpose of the home owner’s association, including the importance of paying dues.
Roman provided a Treasurer’s report and indicated that we have a $1,150 balance to date which is close to where we were last year at this time. We collected a total of $2,453 dollars in 2019 thus far. Our yearly expenses include property taxes ($480.60), liability insurance ($303), and charges for the security lights. We have 39 homes with 37 owners. There are about 13 houses that have not paid dues for this year. Roman reminded us that minutes of previous meetings can be found at beechwoodofathens.com.
John wanted to discuss the status of the Beechwood sign at the entranceway. He had a contractor (Lifestyle Building and Renovations) look at the project for an estimate on the repair. He gave a verbal estimate of $1,000- $1,500. Roman confirmed that the sign box was not common property. He indicated that he spoke to the parties involved and they were suppose to meet to resolve this issue. Since this transpired about a year ago, Roman will follow-up.
John also checked into a site for a future Beechwood meeting. He said that the Athens County Library would be available at no cost. The consensus was for a March date as a beneficial time to have that meeting.
Helen provided an update on the sewer project. The County is waiting for USDA Grant approval before they can move forward. They are expecting to begin construction in spring 2020. We do not currently have access to a final right of way plan for the sewer.
Next Steps-
- Ed will work with the Trustees and others to develop future projects to address.
- Roman will follow-up with the sign situation.
- John will assist with the scheduling an upcoming meeting at the library.
Agenda notes were taken by Caryn in Mike’s absence.
Tags: athens sewar, beechwood minutes, finances